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Finally, I’ve written about the most important things related to office supplies and equipment. This is the last article in this series, and it’s also the most detailed one. The first two posts will be linked at the end of this article. Let’s dive right into the topic.
Office supplies are a very broad category. What was recommended in the first two articles included not only snacks but also other items. Therefore, I think it would be more accurate to rename "office supplies" to "office equipment" in the title.
The term "office equipment" is more precise, covering printers, scanners, projectors, copiers, attendance machines, and more. These are essential for any office, yet many people aren’t familiar with them. First, most purchases of office equipment are handled by the company’s purchasing team, so the specific choices don’t usually depend on the majority of employees. Second, even though these devices are used frequently, they’re often managed by specialized staff, so many people may not even know how to operate them themselves.
Three years ago, I was a small employee who was quite trusted by my boss. I spent half a year in a management position, handling money and responsibilities like buying office supplies and helping colleagues print documents and manage attendance. So, I’ve had a lot of experience with office equipment. It wasn't just about doing the job—it felt like weeding the grass, haha. Let me go through it step by step.
**Printer**
I’ve bought and used more than six printers, so I consider myself an experienced printer user. Some of the records are long gone, but I can list the ones that are traceable via JD.com.
When the company was small, we didn’t have much budget or focus, so all the equipment was basic. My first two printers were cheap inkjet models that could be converted into continuous inkjet systems. They couldn’t refill ink, and we mostly used non-genuine compatible ink, which cost around ten to twenty yuan per bottle (I can't remember exactly).
**Advantages**: cheaper.
**Disadvantages**: 1. Although the printer itself was inexpensive, genuine ink was actually more expensive. And sometimes, it would break down suddenly, causing full ink spills. Repair costs were usually around 200 yuan, which was roughly the price of a new printer in Huaqiang North. I always thought it was better to fix it than replace it.
2. Printing speed was very slow. I still remember printing labor contracts back and forth... I had to walk around while it printed. Black and white contracts were slow enough, but color printing was even slower. Scanning was also slow—over a minute to scan a page, which made me want to cry.
3. Ink consumption was uneven. At times, there were malfunctions that caused serious color differences in prints. Documents were printed with errors, and even if the ink was full, it couldn’t be fixed.
In short, after using two sets, I decided to say goodbye to inkjet printers. If your company still uses them, I recommend using genuine ink to reduce the risk of issues.
Then came the third machine—a laser printer that opened a new world for me. Fast printing speed, Wi-Fi function, no need for colleagues to send documents to print. Purchased over two years ago, it's still in use. The only downside? Well, it's only for black and white. Since the company also needed a color printer, the next one followed.
This one also had Wi-Fi. Some were bulky and heavy. I almost cried when I unpacked it and tried to set it up. I vaguely remember there was no Windows 10 driver at the time, and now I’m not sure if it’s been fixed. When I first used it, it wouldn’t work at all. I called customer service, and the representative was extremely patient, spending about half an hour helping me troubleshoot. In the end, he said the issue was “preheating hadn’t finished.†Though I wasn’t fully convinced, the problem was resolved, and everything has worked fine since.
After a short warm-up, the printer started printing without interruption.
It has several buttons and indicators. In practice, knowing two is helpful: one indicator lights up when it's ready to print, and the other is for paper feed. When the paper is low, add some and click the icon to continue printing.
There's also a special printer: the first dot matrix printer the company bought. If you're familiar with such devices, you know it's used for invoicing. It's been in use for over three years. Installing and replacing ribbons was simple, and I followed the manual without issues. Ribbons weren’t expensive either. However, sometimes the text would be misaligned, and I wasn’t sure if it was a software bug or the printer itself. When official invoices were printed, I used waste paper for testing and adjusted the position accordingly. Another thing is that it’s a dot matrix printer, so the structure is different.
Lastly, I’d like to share a personal thought. I think the technology of all major printer brands is quite similar. Canon, HP, and Epson aren’t too different. I was more interested in HP, so I ended up buying two of them at home, haha.
**Scanner**
Besides the inkjet printer with scanning capabilities, the two laser printers we purchased couldn’t scan. So we still needed a device for copying and scanning. In the previous part of the series, I mentioned my company’s logo. Some readers recognized our company. Indeed, the scanner we use is our own product.
The greatest recognition of our own products comes from our own employees using them. Even though I'm not responsible for R&D, the scanner is everywhere and used by my colleagues. The image in the lower right is mine, but it doesn’t fit on my desk, so I store it in a box and keep it in the conference room when not in use. Haha.
Scans, contracts, magazines, and pictures are all fine. No need to mention more, or I might get in trouble for advertising. Let’s move on to the next device.
**Attendance Machine**
I don’t know what kind of attendance system your company uses. From ancient times, we've used a type of time attendance machine called Wangcai, given by a friend. I searched JD and couldn’t find it, and Taobao had it but not in a proper shop, so I didn’t post the link. Here's a brief introduction, no promotion.
It can be mounted on the wall, and we placed it at the front desk. The main interface background can be set by yourself. Administrators add members in the background, and employees can punch in with fingerprints. The backend allows viewing data and generating time sheets.
**Projector**
We have a few projectors in the company, but I wasn’t the one responsible for buying them, so I don’t have much to say. My personal impressions are limited.
The home projector was very lightweight, elegant, and beautiful. Unfortunately, I can’t recall where it was or how it worked. I remember it because of its high color quality.
Now, the large conference room uses a BenQ projector. There are no issues during meetings or presentations. It casts directly onto the wall. Because the office lights aren’t too bright, we can keep them on during presentations.
**Home Devices**
To put it simply, these are home appliances, but they're only used in the office. I’ve been thinking about which home appliances should be considered. I believe the items mentioned in the previous article (with a link at the end) are rarely purchased by companies. Most general home appliances are still equipped, so I categorized them under office equipment.
**Microwave Oven**
The microwave requirement in the office isn’t high, but it’s convenient for colleagues who bring their own lunch and want to heat it up. I bought this beautiful microwave oven on October 14th. At the time, the company had only been established for two months. Now, three years later, we’ve moved offices three times, and this microwave has been with us the whole time.
**Refrigerator**
Our first small refrigerator was a single-door model, costing over 600 yuan. Later, we sold it and bought three larger refrigerators. But aside from the occasional ice cream in the bottom layer, we mainly use only one shelf. The advantages of refrigerators are obvious, but there's an inevitable issue in the company... Many colleagues put things in and forget to take them out. So, regularly, the administrative sister goes to clean the fridge and throw things away.
Another point is that even if nothing is inside, the lower compartment tends to ice up seriously. I don’t know if it's due to temperature settings or the fridge itself. The previous photo still looks a bit messy...
**Air Conditioner**
Our current building has central air conditioning. In the previous office, I bought the air conditioner myself, as follows.
The design is very elegant. Not only does it look good in the office, but it also looks nice at home. But I had a strange experience when I bought it at Suning (which was cheaper). I encountered a bad situation. Originally, Suning offered free installation, but I wasn’t aware of that at the time. Someone called me and said they charged hundreds for installation. I thought installing air conditioners was a dangerous outdoor job, so I didn’t expect it to be expensive. Later, Suning officials called and asked when they could come to install for me. I thought if I didn’t finish it, then I realized my purchase information had been sold, and some people had taken it. At that time, I hadn’t finished the purchase. However, I still embarrassedly gave Suning a chance, probably because of the deliveryman’s personal relationship.
I didn’t expect the end of the last article to turn into a complaint. Today, I write this, and the Office Bottom Series is over. Tomorrow is Double 11, and I wish everyone a happy shopping day! I also plan to join the sale.
This was my first time writing a product recommendation, and I was a bit biased. I hope to write more and more good content in the future and plant deeper grass for everyone. Thank you to all friends who liked, commented, and rewarded this post. See you after Double 11!
Finally, here’s the link to the previous article:
- **"Personal Products - Making Work Better"**: This article mainly recommends items that individuals use in the office.
- **"Corporate Supplies—Making the Environment More Comfortable"**: A recommended soft facility that some companies can provide.
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